Archives Portal Europe Foundation Technical Co-ordinator


 Job description: Archives Portal Europe Technical Coordinator Job Title: Location: Flexible Reports to: The APE Governing Board

The Archives Portal Europe aims to make European archives as accessible as possible. It enables researchers to find information from archives held across Europe, in thousands of archival institutions. The success of APE is down to a strong collaborative network of colleagues across Europe, who work together to maintain and develop the service, a solid technical infrastructure and a great drive and enthusiasm for what we do, creating strong networks, looking at how we can innovate and develop and promoting the service widely to attract new audiences to archives.

Funded by the European Commission between 2009 and 2015, from October 2015 onwards, the Archives Portal Europe has been maintained and developed by the Archives Portal Europe Foundation (APEF), with a decision-making body, the Assembly of Associates (AoA), and a Governing Board (GB), charged with day-to-day management.

APE believes in the importance of standardisation, using international XML schemas EAD (Encoded Archival Description), EAC-CPF (Encoded Archival Context – Corporate Bodies, Persons and Families) and EAG (Encoded Archival Guide), to create tools to manage and publish complex data from a wide range of archives across Europe. Bringing data together from such diverse sources is a considerable challenge that requires a great deal of technical know-how, an understanding of the practical situations of many repositories, and a strong collaborative and participate network of country managers, who represent the content providers from their respective countries.

The Archives Portal Europe has a particularly important strategic relationship with Europeana, the cultural heritage portal for digital materials, and aims to make archival material searchable and findable through this portal. APE has participated in a number of Europeana projects and works with them to develop a common digital infrastructure for cultural heritage across Europe.

Purpose and Scope

To co-ordinate the technical team working on APE developments, to ensure project tasks are organised and carried out, to liaise with various stakeholders, to participate in working groups and meetings on aspects of APE work. To keep abreast with technical developments, and continually develop the service to meet users' needs.

Key Responsibilities of the Role

Responsibilities fall into four areas: Technical, External & Contracts, support for Country Managers, participation in Working Groups.


  • Liaise closely with the Governing Board and keep the GB updated on all matters, including technical progress and representation on various external bodies.
  • Maintain a Google Analytics account and provide statistics on portal usage.

Technical (c 50% of the role)

  • Coordinate the technical team.
  • Convene, run meetings and provide reports on regular meetings of technical team.
  • Take responsibility for the running of the APE portal, addressing bugs and rolling out new releases.
  • Prepare proposals for the GB on technical developments and input into the roadmap for the infrastructure, data quality, standards, front-end and back-end of the portal.
  • Implement the decisions taken by the GB and the working groups.
  • Keep abreast of technical developments that may be relevant to APE, e.g. standards developments, new software and tools.

External and Contracts (c 20% of the role)

  • Give presentations on APE at external meetings and events.
  • Input into outreach and communications that are led by the PR Officer.
  • Execute project tasks, e.g. for Europeana Digital Service Infrastructure projects.
  • Represent APEF and the archival domain in various European and international organizations and projects, such as Europeana.
  • Input into project proposals and submissions as and when required.

Support for Country Managers (c 10% of the role)

  • Work with the PR Officer to support Country Manager (CM) meetings, e.g. provide input on technical progress.
  • Act as the contact point for the CMs with technical matters, e.g. upload problems, data quality questions.

Working Groups (c 20% of the role)

  • Actively participate as a member of the Standards Working Group.
  • Actively participate as a member of the Technical Working Group.

Knowledge and Experience

  • A master's degree, or comparable qualifications
  • Experience of working as an information professional, presenting and collaborating, at a national and international level.
  • Experience of contributing to and working with standards and online services in the cultural heritage sector.
  • Experience of managing projects with a strong technical and data focus.


  • Good IT skills, specifically relating to data aggregation and normalization
  • A keen understanding of interoperability from technical, semantic and cross-domain perspectives.
  • Good knowledge of standards within the archival domain, especially the ICA standards, ISAG(G), ISAAR, ISDIAH, and the XML formats, EAD, EAC-CPF and EAG.
  • Knowledge of information standards and protocols, such as Dublin Core and METS, and how they may relate to archival discovery.
  • Knowledge of the cultural heritage sector, in particular relating to online discovery.
  • An awareness of web accessibility and usability issues.
  • Knowledge of RDF and Linked Data approaches.
  • Fluency in English; knowledge of other languages is preferred.
  • Strong verbal and written communication skills, in particular production of clear documentation for the technical aspects of a service, appropriate to different audiences.
  • Strong problem-solving skills and a strong team player.

A contract is offered for one year, with the intention of being extended. The salary is maximum € 4100 for a 36 hours working week with 20 holidays per year and flexible working hours. We would consider an arrangement for a 4 day-week position with a requisite reduction in hours and salary level.

  • Monthly salary between maximum € 4100 for a 36 hours working week with flexible working hours. Dependent upon the level of your experience and the country you are based in.
  • Possibility of a 4-day week with adjustments to the hours and salary as appropriate
  • 20 holidays per year
  • 1 year fixed term contract with possibility of extension.
Praktische informatie

For more information about this position please contact Mr Arjan Agema, president of the APEF Governing Board at: +31 6 55 26 78 53 or

Applicants are invited to send a CV together with a covering letter setting out their reasons for applying for this post before the 31 October 2018 to

Praktische info

Archives Portal Europe Foundation Technical Co-ordinator
Archives Portal Europe
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